Student Handbook

Established in 2003 by the Uttarakhand Legislature Act, UPES is a multidisciplinary, not-for-profit, research-driven university committed to academic excellence, student outcomes and social impact. As the 'University of Tomorrow', it pioneers transformative education, shaping learners into changemakers. With seven schools, including Computer Science, Engineering, Health Science and Technology, Design, Business, Law and Liberal Studies, UPES provides industry-ready education to over 14,000 students.


Fostering a lifelong learning mindset, UPES has global partnerships with institutions like University of California Berkeley, UNSW Sydney, The University of Queensland, University of Gothenburg, University of Bologna, besides several others. Runway, the on-campus business incubator, fuels entrepreneurship and innovation. Recognised nationally, UPES ranks 52nd in the NIRF 2023 University Category, with notable positions in engineering and management (54th and 39th, respectively) categories.


In THE World University Rankings 2024, UPES has achieved a global position in the 801-1000 band, securing 25th place in India, 9th among all private and deemed universities, and 2nd among state private universities. THE Subject rankings placed UPES among 501-600 in Engineering and Technology, 601-800 in Business and Economics, and 401-500 in Computer Science categories.


According to Academic Ranking of World Universities (Shanghai Ranking) by Subjects 2024, UPES excels globally, ranking among the top 150 for Telecommunication Engineering, top 400 for Electrical and Electronic Engineering, and top 500 for Computer Science and Engineering.


In QS World Rankings 2024 Asia, UPES stands at 218th rank, 3rd among private Indian universities, and globally in the 901-950 band. Notable subject-wise rankings include 101-150 for Petroleum Engineering, 501-550 for Computer Science and Information Systems, and 151-175 for International Trade. UPES is one of the few Indian universities that are ranked among the top 3% institutions globally by all the major rankings systems. Additionally, the university holds an 'A' grade accreditation from National Assessment and Accreditation Council (NAAC) India and 5-star by QS Star Ratings on Employability, Academic Development, Program Strength, and Facilities. Embracing a culture of research and innovation, UPES fosters initiatives like internal SEED funding for testing research ideas, developing state-of-the-art in-house synthesis and characterisation facility and high computation facilities. Capacity-building initiative Anusandhan keeps faculty and students updated with the latest developments around the globe, while the dedicated IPR cell focuses on technology transfer opportunities through patents and copyrights. UPES's commitment to cutting-edge research is evident through collaborations with prestigious organisations such as CERN and KEK in Switzerland and Japan, respectively, enabling its partnership in the Future Circular Collider (FCC) and Belle II projects.


UPES is probably the fastest growing university in India by research output with the current publications output being about 4 papers per faculty per year with average citations of the recently published papers similar to top institutions globally such as MIT, NUS, Oxford and Cambridge University and better than top research institutions such as IISc Bangalore, IITs, etc. UPES is one of the best globally, with nearly 52% of its publications having international co-authors. The scholarly output has grown by more than 374% since 2018. The Field-Weighted Citation Impact is 1.68 in 2023, with 28.4% of publications in the top 10% journal percentiles, showcasing UPES's impactful contributions to research. UPES academic community has leading scholars and researchers such as a Nobel Prize Nominee, Rhodes, Fulbright, Chevening, Commonwealth, Erasmus, Eiffel and DAAD scholars, trained at some of the best institutions in the world such as Harvard, Columbia, Cornell, University of California Berkeley, Oxford, Cambridge, National University of Singapore, Indian Institute of Science, IITs (Indian Institute of Technology) and so on. Forty-one UPES faculty members have featured among the world's top 2% researchers in their respective fields, according to a research study published by a Stanford University-based research group. UPES is the 13th best among Indian institutions and the 2nd best private university on this prestigious list.

UPES Online, the digital learning vertical of UPES, is aimed at empowering professionals looking to advance in their careers, students aspiring to upskill, and individuals striving to achieve personal goals. It offers a range of flexible, industry-relevant programs designed to equip learners with the skills needed to thrive in today's dynamic job market. UPES Online offers MBA, BBA, and BCA degrees, all enhanced with industry masterclasses and immersive experiences, maintaining the same level of academic rigour as traditional in-person programs. Additionally, the platform provides intensive 10-month Postgraduate Programs (PGP) in fields such as Oil and Gas, Renewable Energy, and Industrial Safety, with the integration of advanced technologies like AI, Data Science, and Cloud Computing into the curriculum.


UPES Online is an extension of UPES, a UGC-entitled, multidisciplinary, not-for-profit, research- driven university, committed to academic excellence, exemplary student outcomes and social impact. As the 'University of Tomorrow’, it pioneers transformative education, shaping learners into changemakers. With seven schools, including Computer Science, Engineering, Health Sciences and Technology, Design, Business, Law and Liberal Studies, UPES provides industry-ready education to over 14,000 students at its campuses in Dehradun.


As per the National Institutional Ranking Framework (NIRF) 2023, UPES has been ranked 52, with a rank of 54 in engineering and a rank of 39 in management. In addition to this, the university has been ranked the No.1 private university in academic reputation in India by the QS World University Rankings 2024 and is among the top 3% of universities in the world. UPES has also been accredited by NAAC with a grade ‘A’ and has received 5 stars on Employability (placements), by globally- acclaimed QS Rating. The university has had 100% placements over the last five years. Forty-one (41) faculty members of UPES are among the world’s top 2% researchers as per Stanford University list.

Program NameDuration (in Years/months)
MinMax
Master of Business Administration2 years4 years
Bachelor of Business Administration3 years5 years
Bachelor of Computer Applications3 years5 years
Post Graduate Programs (PGP)10 months20 months

NOTE:-The above student lifecycle is indicative and may vary from program to program and also due to delay in progression by the student...

ActivityBatchSchedule/Last DateImportant Notes
Orientation SessionJanuaryWithin a week before commencement of program Recordings will be uploaded on LMS.
JulyWithin a week before commencement of program
Assignments for BBA, BCA and MBA ProgramsJanuary15thMaySession wise assignments allocated on LMS Portal.
July15thNovember
Exam Registration January15th Apr - 15thMayStudents register on student portal and book the exam slots on registration link of exam portal shared on email.
July15th Oct - 15th Nov
Term-End Examination January3-13 JuneExaminations shall be conducted between 3rd June to 13th June.
July3-13 DecemberExaminations shall be conducted between 3rd December to 13th December.
Result Declaration JanuaryBy 1st week of July Students can download their grade cards from the UPES Online Student Portal.
JulyBy 1st week of January
Registration to next SemesterJanuaryBy 20th July or as communicated by the UniversityLate fee to be charged as applicable.
JulyBy 20th January or as communicated by the University

Note: The dates mentioned are tentative and may be revised. Any change will be notified.

ActivityBatchSchedule/Last DateImportant Notes
Orientation Session JanuaryWithin a week before commencement of programRecordings will be uploaded on LMS.
AprilWithin a week before commencement of program
JulyWithin a week before commencement of program
DecemberWithin a week before commencement of program
Assignment (for PGP Programs)January15th MaySession wise assignments allocated on the LMS Portal
April16th August
July15th November
October15thFebruary
Examination RegistrationJanuary15th April to 15th MayStudents register on student portal and book the exam slots on registration link of exam portal shared on email.
April1st August to 16th August
July15th October to 15th November
October1st February to 15thFebruary
Term / Module End ExaminationJanuary3rd to 13th JuneThe Examinations shall be conducted between 3rd to 13th June
April3rd to 13th SeptemberThe Examinations shall be conducted between 3rd to 13th September
July3rd to 13th DecemberThe Examinations shall be conducted between 3rd to 13th December
October3rd to 13th MarchThe Examinations shall be conducted between 3rd to 13th March
Result Declaration January1st Week of JulyDownload Grade Card from the UPES Online Student Portal
April1st Week of October
July1st Week of January
October1st Week of April
Registration to next Semester / ModuleJanuary20th JulyLate fee to be charged as applicable.
April20th October
July20th January
October20th April

Note: The dates mentioned are tentative and may be revised. Any change will be notified.

The class schedule is published on the LMS portal. Students can attend the classes through live webinar sessions conducted on weekends. These sessions are conducted by SMEs from the University and Industry Experts. These sessions are joined by students across India and from abroad. Key concepts on each subject, case studies and real life examples are discussed. Students also get chance to clarify their doubts / academic clarifications. If by any chance a student misses these live classes, the recorded sessions will be uploaded on the Learning Management System (LMS). Student can watch the recorded lectures from their portal.

The assignments can be submitted through Learning Management System (LMS) portal. The LMS access is given to the students at the beginning of the session. • MBA, BBA, BCA  and PG programs :- Number of assignments- 2 per subject.

The layout of the assignment question papers are as under:

MARKSQUESTION TYPENo. OF QUESTIONS
ASSIGNMENT 1ASSIGNMENT 2
1Direct, Memory based4032
2Memory & Conceptual1416
3Conceptual & Analytical40
4Analytical based on understanding of concepts54

Semester examination shall be conducted at the end of each session in Online mode. It is mandatory for the students to register for the end-semester examination. Student can register themselves for the examination by filling up the online Exam Registration form on the Student portal. The exam notification is always published under the Notifications Bar on the UPES Online .
Student ID card will be issued one week before the beginning of first semester examination. The same can be downloaded from the UPES Online portal and retained throughout the session.

The layout of the end-term examination question paper is as under (Duration 3 hrs. /180 Min.)

SECTIONSTYPE# QuestionsMARKS
SECTION ADirect Memory Based and Conceptual Questions 5274
SECTION BAnalytical Questions based on understanding of concepts2171
SECTION CApplication of concepts525
SECTION DCase Study130

Each student seeking to acquire their Bachelors or Masters Degrees in Management from this University, needs to successfully complete a Dissertation Project. The student’s objective is to incorporate concepts learned throughout the BBA/MBA program to address a strategic challenge facing a host organization.

PROGRAMSEMESTERSTEP-1STEP-2
Master of Business Administration (MBA) 4th Semester Synopsis Submission & ApprovalDissertation Submission
Bachelor of Business Administration (BBA) 6th Semester Synopsis Submission & ApprovalDissertation Submission
Bachelor of Computer Applications (BCA)6th Semester Synopsis Submission & ApprovalDissertation Submission

 

Supplementary / Re-Appear Examinations for any program:-

Re-appearing charges @INR 1000 will be levied per subject, in any of the following scenarios:

  • In case of backlog arising out of no show in the examination after registration, without prior information.
  • Re-appear for Grade Improvement.

Examination Weightages

PROGRAMEXAM-TYPEWEIGHTAGEEXAM-TYPEWEIGHTAGE
MBA/BBA/BCA/PGP Programs Assignment 1 & Assignment 2 15% + 15% = 30%Term End Examination70%

GRADE SCALE

RANGE OF MARKSGRADEGRADE POINT
91 and aboveO10
81-90A+9
71-80A8
61-70B+7
51-60B6
46-50C+5
40-45C4
<40F0
ExemptE* 

Semester result will be declared within 6 weeks of completion of term end examination. The result/grade card can be checked from the UPES Online Student portal.

Students in all undergraduate programs (BBA/BCA) will maintain a GPA, SGPA and CGPA of 6.0 on a scale of 10.0. For these students the passing criteria for each individual subject shall be 'C' or equivalent of 4.0.

Students in all graduate and post-graduate programs (MBA/PGP) will maintain a GPA, SGPA and CGPA of 6.00 on a scale of 10. For these students the passing criteria for each individual subject shall be 'C' or equivalent of 4.0.

 

Passing Criteria for different Program types

PROGRAM TYPEPASSING CRITERIA
Master of Business Administration (MBA)CGPA 6.0 on a Scale of 10.0
Baclelor of Business Administration (BBA)CGPA 6.0 on a Scale of 10.0
Baclelor of Computer Applications (BCA)CGPA 6.0 on a Scale of 10.0
Post Graduate Programs (PGP)CGPA 6.0 on a Scale of 10.0

 

Provisional Certificate

Provisional Certificate will be issued on request to any student who is eligible for award of degree from the University, if he/she has completed all the academic requirements of the program and has secured the minimum SGPA/CGPA required. This Provisional Certificate shall be valid till the time original degree is awarded to the student.

Convocation

A student is eligible for award of degree by the University, if he/she has completed all the academic requirement of the program and secure the minimum SGPA/CGPA required. The award of the degree will be done by the University of Petroleum & Energy Studies (UPES), Dehradun, in the annual convocation ceremony.

NOTE:-

Degree will be awarded to students MBA, BBA and BCA programs during the convocation. For rest of the programs Passing Certificate will be issued.

Centre for Continuing Education at UPES (UPES Online) provides utmost importance to resolution of student queries in a structured and timely manner. Each student is allocated a dedicated Program Coordinator, who are the point of contact for all student queries.
The University has also opened multiple channels for the students to approach the University to resolve their queries:

  1. UPES Online Helpdesk: The students can approach the University through one consolidated UPES Online Student Helpdesk Management system

    NOTE:The students are recommended to raise all their queries through a ticket on the UPES Online Helpdesk for faster resolution of their queries. The queries raised are generally resolved within 24 business hours.

  2. How Can I Help Sessions: Students have the opportunity to clarify their doubts and academic inquiries with academic and student support team through our regular ' How Can I Help Sessions'.

  3. Phone Call: The students can also call their respective Program Coordinator through our Toll Free Number: 080-69894029.

Eligibility Criteria:

  • Applicable to all Alumni graduated from 2018 onwards. For any Alumni graduated before 2018, department of alumni relations will present the case to the scholarship committee for special approval.
  • Alumni have to meet the notified eligibility criteria for AY 2024-25 for the respective programs.
  • Should not been awarded grade F or improvement in any of the course/paper in any of the semesters.

Admission Criteria:

  • Alumni have to directly apply online and have to email his/her academic details along with application number.
  • Alumni have to go through the admission process of the applied program as per the notified selection process for AY 2023-24.
  • Alumni will have to clear the selection process.

Offered Scholarship:

  • Applicable on only 20% tuition fee waiver for all certification programs. Rest all fee components to be charged as per the notification of AY 2024-25.
  • No other scholarship will be offered or clubbed with this scholarship
  • No Alumni fee to be charged
  • Renewal of the scholarship for the subsequent year will be only based on attaining minimum 8 SGPA /CGPA with no back log and no disciplinary cases registered or reported against the student.
  • In case of refund applied after admissions – refund policy will be applicable for AY 2024-25.

The term alumni refers to individuals who have successfully passed degree programs from UPES (MBA, BBA etc) in OL (Online Learning) mode. Registration of alumni will be done as follows:
      • One time alumni registration fee of ₹ 1500/- at the time of admission (will be included in the first semester fee)
      • The alumni registration fee will be added to alumni corpus fund for alumni activities.

The university will maintain an alumni directory that will be used to communicate with alumni through email, newsletters, social media, and other channels. The university will also provide regular updates on the institution's activities and accomplishments, as well as alumni-specific events and opportunities.

The university will provide a variety of benefits to its alumni, including:

  • Free access to any UPES Online PGP for five years post completion of the program one enrols into. The alumnus will only need to pay for certification at 35% discount.
  • Access to career services and job listings.
  • Access to university digital libraries.
  • Invitation to attend university events, such as sporting events, lectures, and alumni re-unions.
  • Access to networking opportunities with fellow alumni.

The university will actively seek to involve its alumni in various activities and initiatives, including:

  • Guest lectures and speaking engagements.
  • Participation in mentorship and internship programs.
  • Service on university advisory boards or committees.

LMS User Guide :-

Learning Management System (LMS) is a digital platform designed to manage and deliver educational courses and content. It provides you a centralized space to access resources, submit assignments, and engage in online learning activities. The LMS we use is Blackboard.
Click Here to download the LMS User Guide.

Synopsis Guidelines :-

Click Here to download the Synopsis Guidelines.

Dissertation Guidelines :-

Click Here to download the Dissertation Guidelines.

Student Portal User Guide:-

Click Here to access the student portal

  1. Exam Scheduling and Slot Booking Process:-

    Click Here to download the SOP for MBA/BBA/BCA programs Examination process. Exams will be held on CodeTantra platform.

    Click Here to download the SOP for PGP programs Examination process. Exams will be held on Mettl platform.

  2. Unfair Means (UFM):-

    Students resorting to Unfair Means in any component of evaluation in the Program will be taken very seriously. Faculty members/Course Coordinators/Invigilators/Proctors would bring such instances of the use of unfair means to the notice of the Examination Committee immediately, so that appropriate disciplinary action can be initiated after examination of evidences provided.
    Any student adopting unfair means including talking or in possession of notes, books, mobile phones, searching for responses online etc. would be conferred zero (“0”) in that examination.
    Such students would not be able to appear in the examination till the next examination cycle.

KIND ATTENTION ALL UPES Online STUDENTS (Already Enrolled and Existing)

All UPES Online students are advised to pay their Semester fee by the 15th of June and 15th of December every year, for the July and January Sessions respectively. For April and October Sessions the Semester fees need to be paid by 15th of March and 15th of September respectively. The Fee can be paid via the following three modes:

Online Payment Gateway:

Please pay using the following URL: https://admission.cce.upes.ac.in/Existingstudent/payonline

 

 

FOR NEW ENROLLMENTS

Email:enrollments.cce@upes.ac.in

Ph:18001031495

FOR ALREADY ENROLLED STUDENTS

Email: cce-helpdesk@upes.ac.in

Ph:080-69894029

 

A student doing a program through online education has to register himself/herself for each semester to become eligible to appear for the university examinations. Though the students have the flexibility to choose their pace of Learning and Academic Progression, it is recommended that the students to get re-registered to the subsequent higher semester/module by paying the re-registration fee as per their fee payment plan at the beginning of a session within the prescribed deadlines. Re-registration to the higher semester is mandatory to become eligible to appear for the university examination for existing students.

NOTE: -

The student has to only pay for the total number of semesters/modules of the program he/she has registered for. The University does not charge any extra fee for any additional Semesters/modules allowed to the student within the prescribed norms of the University.

For Example:

Students registered for a MBA Program of 2 years, is allowed a flexibility of 2 more years (4 semesters) to complete their academic requirements towards the completion of their MBA Program. The student however needs to pay for only for the 4 Semesters (2 years) of the prescribed duration of the MBA Program.

Late Fine:

The students not paying the fee later than the last date of payment as mentioned in the Fee Invoice sent, can re-register to the subsequent Semester/module by paying an additional fee of INR 1000/- over and above the prescribed Semester/Module fee.

 

Students who are unable to appear for any examination within thr program tenure may request an extension of *n+2 years to appear for the examination. Please note that 'n' refers to the stipulated tenure of the program.

NOTE:-

The Merit of the Case and the review of the current academic/fee status of the student is considered on case to case basis. However the approval for extension is completely upon the discretion of the Hon'ble Vice Chancellor.

 

Students who do not register for the subsequent semester and fail to submit their semester registration fee for two consecutive semesters will be deregistered from the program.

 

 

  1. UPES Online Helpdesk:- https://helpdesk.upes.ac.in/
    Username- Student/SAPID (5000xxxxx), default password- 123456
    NOTE: The students are recommended to raise all their queries through the UPES Online Helpdesk for faster resolution of their queries.
  2. Online Library:- https://my.openathens.net/
    Username- Student/SAPID (5000xxxxx), password - (would be autogenerated and sent later)
  3. Learning Management System (LMS):- https://learn.cce.upes.ac.in/
    Username- Student/SAPID (5000xxxxx), default password - 123456
    LMS User Guide:- StudentUserGuide.pdf
    Check Assignment Marks on LMS: - https://learn.cce.upes.ac.in/webapps/bb-social-learningBBLEARN/execute/mybb?cmd=display&toolId=MyGradesOnMyBb_____MyGradesTool
  4. Student Portal Link:- https://sappro.upes.ac.in:8443/sap/bc/webdynpro/sap/zupes_student_portalcce#
    Username- Student/SAPID (5000xxxxx), default password - 123456
  5. Student ID card link:-idcard1
  6. UPES Online website:- https://upesonline.ac.in/
  7. Online Payment Link:-https://admission.cce.upes.ac.in/Existingstudent/payonline
  8. Payment Procedure:- https://upesonline.ac.in/admissions
  9. Examination Pattern:-https://upesonline.ac.in/student-handbook
  10. Learning Methodology:-https://upesonline.ac.in/student-handbook
  11. Refund Policy:-https://upesonline.ac.in/admissions
  12. Testimonials:- https://upesonline.ac.in/alumni