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Student Handbook

Established in 2003 by the Uttarakhand Legislature Act, UPES is a multidisciplinary, not-for-profit, research-driven university committed to academic excellence, student outcomes and social impact. As the 'University of Tomorrow', it pioneers transformative education, shaping learners into changemakers. With seven schools, including Computer Science, Engineering, Health Science and Technology, Design, Business, Law and Liberal Studies, UPES provides industry-ready education to over 16,000 students.

 

Fostering a lifelong learning mindset, UPES has global partnerships with institutions like University of California Berkeley, UNSW Sydney, The University of Queensland, University of Gothenburg, University of Bologna, besides several others. Runway, the on-campus business incubator, fuels entrepreneurship and innovation. Recognised nationally, UPES ranks 46th in the NIRF 2025 University Category, with notable positions in engineering and management (42 and 41, respectively) categories.

 

In THE World University Rankings 2025, UPES has achieved a global position in the 501-600 band, securing 7th place in India, placing it among the top 10 universities in the country. THE Subject rankings placed UPES among 401-500 in Engineering and Technology, 401-500 in Business and Economics, and 401-500 in Computer Science categories.

 

According to Academic Ranking of World Universities (Shanghai Ranking) by Subjects 2024, UPES excels globally, ranking among the top 150 for Telecommunication Engineering, top 400 for Electrical and Electronic Engineering, and top 500 for Computer Science and Engineering.

 

In QS World Rankings 2025 Asia, UPES stands at 148th rank, 1st among private Indian universities, and globally in the 801-850 band. Notable subject-wise ranked 239 in Engineering and Technology, 312 for Social Science and Management. UPES is one of the few Indian universities that are ranked among the top 3% institutions globally by all the major rankings systems. Additionally, the university holds an 'A' grade accreditation from National Assessment and Accreditation Council (NAAC) India and 5-star by QS Star Ratings on Employability, Academic Development, Program Strength, and Facilities. Embracing a culture of research and innovation, UPES fosters initiatives like internal SEED funding for testing research ideas, developing state-of-the-art in-house synthesis and characterisation facility and high computation facilities. Capacity-building initiative Anusandhan keeps faculty and students updated with the latest developments around the globe, while the dedicated IPR cell focuses on technology transfer opportunities through patents and copyrights. UPES's commitment to cutting-edge research is evident through collaborations with prestigious organisations such as CERN and KEK in Switzerland and Japan, respectively, enabling its partnership in the Future Circular Collider (FCC) and Belle II projects.

 

UPES is probably the fastest growing university in India by research output with the current publications output being about 4 papers per faculty per year with average citations of the recently published papers similar to top institutions globally such as MIT, NUS, Oxford and Cambridge University and better than top research institutions such as IISc Bangalore, IITs, etc. UPES is one of the best globally, with nearly 52% of its publications having international co-authors. The scholarly output has grown by more than 374% since 2018. The Field-Weighted Citation Impact is 1.68 in 2023, with 28.4% of publications in the top 10% journal percentiles, showcasing UPES's impactful contributions to research. UPES academic community has leading scholars and researchers such as a Nobel Prize Nominee, Rhodes, Fulbright, Chevening, Commonwealth, Erasmus, Eiffel and DAAD scholars, trained at some of the best institutions in the world such as Harvard, Columbia, Cornell, University of California Berkeley, Oxford, Cambridge, National University of Singapore, Indian Institute of Science, IITs (Indian Institute of Technology) and so on. Forty-two UPES faculty members have featured among the world's top 2% researchers in their respective fields, according to a research study published by a Stanford University-based research group. UPES is the 13th best among Indian institutions and the 2nd best private university on this prestigious list.

UPES Online is the digital learning vertical of UPES, aimed at empowering professionals looking to advance in their careers, students aspiring to upskill, and individuals striving to achieve personal goals. It offers a range of flexible, industry-relevant programs designed to equip learners with the skills needed to thrive in today's dynamic job market. UPES Online offers MBA, MCA, BBA, and BCA degrees, all enhanced with industry masterclasses and immersive experiences, maintaining the same level of academic rigor as traditional in-person programs. Additionally, the platform provides intensive 10-month Post Graduate Certificate Programs (PGCP) in fields such as Oil and Gas, Renewable Energy, and Industrial Safety.

 

UPES Online is an extension of UPES, a UGC-entitled, multidisciplinary, not-for-profit, research- driven university, committed to academic excellence, exemplary student outcomes, and social impact. As the 'University of Tomorrow’, it pioneers transformative education, shaping learners into changemakers. With seven schools, including Computer Science, Advanced Engineering, Health Sciences and Technology, Design, Business, Law, Liberal Studies and Media, UPES provides industry-ready education to over 16,000 students at its campuses in Dehradun.

 

As per the National Institutional Ranking Framework (NIRF) 2024, UPES has been ranked 46, with a rank of 42 in engineering and a rank of 41 in management. In addition to this, the university has been ranked the No.1 private university in academic reputation in India by the QS World University Rankings 2025 and is among the top 2% of universities in the world. UPES has also been accredited by NAAC with a grade ‘A’ and has received 5 stars on Employability (placements), by globally acclaimed QS Ratings. The university has had 100% placements over the last five years. Forty-six (46) faculty members of UPES are among the world’s top 2% researchers as per the Stanford University list.

For more information, visit upesonline.ac.in or contact the UPES toll-free number at 080-69894029.

Program Name Duration (in Years/months)
Min Max
Master of Business Administration 2 years 4 years
Bachelor of Business Administration 3 years 5 years
Masters of Computer Applications 2 years 4 years
Bachelor of Computer Applications 3 years 5 years
PG Certification Program 10 months 20 months


NOTE: The above student lifecycle is indicative and may vary from program to program and also due to delay in progression by the student.

Activity Batch Schedule/Last Date Important Notes
Orientation Session January Within a week before commencement of program Recordings will be uploaded on LMS.
July Within a week before commencement of program
Assignments for MBA, MCA, BBA, and BCA Programs January 15thMay Session wise assignments allocated on LMS Portal.
July 15thNovember
Exam Registration January 20th Apr - 20thMay Students register on student portal and book the exam slots on registration link of exam portal shared on email.
July 20th Oct - 20th Nov
March ( Supplementary exam )  20th Jan - 20th Feb
Term-End Examination January & July 3rd and 4th Week of June Examinations shall be conducted between 3rd and 4th Week of June
3rd and 4th Week of December Examinations shall be conducted between 3rd and 4th week of December
3rd and 4th Week of March Examinations shall be conducted between 3rd and 4th week of March
Result Declaration January & July  Last week of July Students can download their grade cards from the UPES Online Student Portal.
Last week of January
Last week of April
Registration to next Semester January By 20th July or as communicated by the University Late fee to be charged as applicable.
July By 20th January or as communicated by the University
 

Note: The dates mentioned are tentative and may be revised. Any change will be notified.

Activity Batch Schedule/Last Date Important Notes
Orientation Session January Within a week before commencement of program Recordings will be uploaded on LMS.
July Within a week before commencement of program
Assignment (for PGP Programs) January 15thMay Session wise assignments allocated on LMS Portal.
July 15thNovember
Exam Registration January 20th Apr - 20thMay Students register on student portal and book the exam slots on registration link of exam portal shared on email.
July 20th Oct - 20th Nov
March ( Supplementary exam )  20th Jan - 20th Feb
Term-End Examination January & July 3rd and 4th Week of June Examinations shall be conducted between 3rd and 4th Week of June
3rd and 4th Week of December Examinations shall be conducted between 3rd and 4th week of December
3rd and 4th Week of March Examinations shall be conducted between 3rd and 4th week of March
Result Declaration January & July  Last week of July Students can download their grade cards from the UPES Online Student Portal.
Last week of January
Last week of April
Registration to next Semester January By 20th July or as communicated by the University Late fee to be charged as applicable.
July By 20th January or as communicated by the University
 

Note: The dates mentioned are tentative and may be revised. Any change will be notified.

The class schedule is published on the LMS portal. Students can attend the classes through live webinar sessions conducted on weekends. These sessions are conducted by SMEs from the University and Industry Experts. These sessions are joined by students across India and from abroad. Key concepts on each subject, case studies and real life examples are discussed. Students also get chance to clarify their doubts / academic clarifications. If by any chance a student misses these live classes, the recorded sessions will be uploaded on the Learning Management System (LMS). Student can watch the recorded lectures from their portal.

The assignments can be submitted through Learning Management System (LMS) portal. The LMS access is given to the students at the beginning of the session.
MBA, MCA, BBA, BCA  and PG Certification Program :- Number of assignments - 2 per subject.

The layout of the assignment question papers are as under:

MARKS QUESTION TYPE No. OF QUESTIONS
ASSIGNMENT 1 ASSIGNMENT 2
1 Direct, Memory based 40 32
2 Memory & Conceptual 14 16
3 Conceptual & Analytical 4 0
4 Analytical based on understanding of concepts 5 4

Semester examination shall be conducted at the end of each session in Online mode. It is mandatory for the students to register for the end-semester examination. Student can register themselves for the examination by filling up the online Exam Registration form on the Student portal. The exam notification is always published under the Notifications Bar on the UPES Online .

You will receive a link to download your Student ID card along with your welcome letter. Please download the ID card and ensure you keep it safe until the course concludes.

The layout of the end-term examination question paper is as under (Duration 3 hrs. /180 Min.)

SECTIONS TYPE # Questions MARKS
SECTION A Direct Memory Based and Conceptual Questions 52 74
SECTION B Analytical Questions based on understanding of concepts 21 71
SECTION C Application of concepts 5 25
SECTION D Case Study 1 30

Each student seeking to acquire their Bachelors or Masters Degrees in Management from this University, needs to successfully complete a Dissertation Project. The student’s objective is to incorporate concepts learned throughout the MBA/BBA program to address a strategic challenge facing a host organization.

PROGRAM SEMESTER STEP-1 STEP-2
Master of Business Administration (MBA) 4th Semester Synopsis Submission & Approval Dissertation Submission
Masters of Computer Applications (MCA) 4th Semester Synopsis Submission & Approval Dissertation Submission
Bachelor of Business Administration (BBA) 6th Semester Synopsis Submission & Approval Dissertation Submission
Bachelor of Computer Applications (BCA) 6th Semester Synopsis Submission & Approval Dissertation Submission

 

Supplementary / Re-Appear Examinations for any program:-

Re-appearing charges @INR 1000 will be levied per subject, in any of the following scenarios:

  • In case of backlog arising out of no show in the examination after registration, without prior information.
  • Re-appear for Grade Improvement.

Examination Weightages

PROGRAM EXAM-TYPE WEIGHTAGE EXAM-TYPE WEIGHTAGE
MBA/MCA/BBA/BCA/PG Certification Programs Assignment 1 & Assignment 2 15% + 15% = 30% Term End Examination 70%

GRADE SCALE

RANGE OF MARKS GRADE GRADE POINT
91 and above O 10
81-90 A+ 9
71-80 A 8
61-70 B+ 7
51-60 B 6
46-50 C+ 5
40-45 C 4
<40 F 0
Exempt E*  

Semester result will be declared within 6 weeks of completion of term end examination. The result/grade card can be checked from the UPES Online Student portal.

Students in all undergraduate programs (BBA/BCA) will maintain a GPA, SGPA and CGPA of 5.0 on a scale of 10.0. For these students the passing criteria for each individual subject shall be 'C' or equivalent of 4.0.

Students in all graduate and post-graduate programs (MBA/MCA/PG Certification Program) will maintain a GPA, SGPA and CGPA of 6.00 on a scale of 10. For these students the passing criteria for each individual subject shall be 'C' or equivalent of 4.0.

 

Passing Criteria for different Program types

PROGRAM TYPE PASSING CRITERIA
Master of Business Administration (MBA) CGPA 6.0 on a Scale of 10.0
Masters of Computer Applications (MCA) CGPA 6.0 on a Scale of 10.0
Baclelor of Business Administration (BBA) CGPA 5.0 on a Scale of 10.0
Baclelor of Computer Applications (BCA) CGPA 5.0 on a Scale of 10.0
PG Certification Program CGPA 6.0 on a Scale of 10.0

 

Provisional Certificate

Provisional Certificate will be issued on request to any student who is eligible for award of degree from the University, if he/she has completed all the academic requirements of the program and has secured the minimum SGPA/CGPA required. This Provisional Certificate shall be valid till the time original degree is awarded to the student.

Convocation

A student is eligible for award of degree by the University, if he/she has completed all the academic requirement of the program and secure the minimum SGPA/CGPA required. The award of the degree will be done by the University of Petroleum & Energy Studies (UPES), Dehradun, in the annual convocation ceremony.

NOTE:-

Degree will be awarded to students MBA, MCA, BBA and BCA programs during the convocation. For rest of the programs Passing Certificate will be issued.

At UPES Online, erstwhile Center for Continuing Education we prioritize the resolution of student queries in a structured and timely manner. To ensure this, each student is assigned a dedicated Program Coordinator, who serves as the primary point of contact for all academic and administrative concerns.

 

In addition, the University has established multiple channels for students to reach out for support:

 

Dedicated Student Helpdesk: Students can contact the Dean of Student Welfare (DSW) Helpdesk for assistance. Queries can be emailed to: upesonline.helpdesk@ddn.upes.ac.in

  • All queries are acknowledged and responded to within 24 hours.
  • The Helpdesk operates via a centralized ticketing system, allowing the support team to monitor and manage all requests through a single dashboard.
  • Each query is addressed and closed within three iterations to ensure timely resolution.

Helpdesk Support Channels -

Email Support: Student can raise a ticket by sending an email to upesonline.helpdesk@ddn.upes.ac.in
Phone Support: Toll-Free Number: 080-69894029 available from Monday to Friday, 9:00 AM to 5:00 PM

Individual Attention Students requiring personal attention or needing resolution from faculty members may reach out via the DSW Helpdesk. The Helpdesk will coordinate and ensure that the concerned faculty member addresses the student’s query appropriately.

Eligibility Criteria:

  • Applicable to all Alumni graduated from 2018 onwards. For any Alumni graduated before 2018, department of alumni relations will present the case to the scholarship committee for special approval.
  • Alumni have to meet the notified eligibility criteria for AY 2025-26 for the respective programs.
  • Should not been awarded grade F or improvement in any of the course/paper in any of the semesters.

Admission Criteria:

  • Alumni have to directly apply online and have to email his/her academic details along with application number.
  • Alumni have to go through the admission process of the applied program as per the notified selection process for AY 2024-25.
  • Alumni will have to clear the selection process.

Offered Scholarship:

  • Applicable on only 20% tuition fee waiver for all certification programs. Rest all fee components to be charged as per the notification of AY 2025-26.
  • No other scholarship will be offered or clubbed with this scholarship
  • No Alumni fee to be charged
  • Renewal of the scholarship for the subsequent year will be only based on attaining minimum 8 SGPA /CGPA with no back log and no disciplinary cases registered or reported against the student.
  • In case of refund applied after admissions – refund policy will be applicable for AY 2025-26.

The term alumni refers to individuals who have successfully graduated from degree programs from UPES Online (UG / PG) in OL/ODL mode. Registration of alumni will be done as follows:
      • One-time alumni registration fee of ₹ 1500/- at the time of admission (will be included in the first semester fee)
      • Registration of alumni will be done by registering on the UPES Alumni portal for which a link will be shared before convocation.

UPES Online will maintain an alumni directory that will be used to communicate with alumni through email, newsletters, social media, and other channels. UPES Online will also provide regular updates on the institution's activities and accomplishments, as well as alumni-specific events and opportunities.

UPES Online will provide a variety of benefits to its alumni, including:

  • Virtual networking events
  • Access to online alumni directories
  • Career counseling service for limited duration (2 years of graduation)
  • Virtual reunion events / Selected Alumni to be invited to attend face to face events
  • Access to online alumni publications and resources

 

The University will actively seek to involve its alumni in various activities and initiatives, including:

  • Guest lectures and master classes.
  • Participation in mentorship and internship programs
  • Service on University advisory boards or committees.
  • Alumni fundraising campaign

To reward talented candidates, UPES Online announces Scholarship Policy, while inviting applications for Bachelor’s and Master’s program admissions.

 

Who will get the Scholarship?

All students who have enrolled in the Bachelor’s and Master’s program of UPES Online, and have met the following stated criteria shall be eligible for consideration for this scholarship.

 

Applicants should meet the following criteria

  • Should have enrolled in the UPES Online
  • Should have completed –
    - Class 12th by 31st July 2024 for UG
    - Graduation by 31st July 2024 for PG + a minimum of 3 years working experience
  • Should be a citizen of India

Scholarship Criteria for PG Programs

Work Experience while joining UPES Online course (Years) Graduation Marks Scholarship amount (%) Allocation
3 55% and more 10% Benefit transfer Sem-wise after fee deposit (Equal distribution*)
5 55% and more 15% Benefit transfer Sem-wise after fee deposit (Equal distribution*)
10+ 55% and more 20% Benefit transfer Sem-wise after fee deposit (Equal distribution*)
 

Scholarship Criteria for UG Programs

12th Class Marks Scholarship amount (%) Allocation
75.01 to 85% 10% Benefit transfer Sem-wise after fee deposit (Equal distribution*)
>85% 15% Benefit transfer Sem-wise after fee deposit (Equal distribution*)
 

Given below is the example to explain equal distribution:

Assume -

  • Course fee: Rs. 100,000/-
  • Scholarship given: 10%
  • Total Scholarship amount: Rs. 10,000/-
  • Benefit transfer 1st semester: Rs. 2500/-
  • Benefit transfer 2nd semester: Rs. 2500/- (on meeting T&C/Renewal criteria)
  • Benefit transfer 3rd semester: Rs. 2500/- (on meeting T&C/Renewal criteria)
  • Benefit transfer 4th semester: Rs. 2500/- (on meeting T&C/Renewal criteria)
 

Term & Conditions / Renewal Criteria

The terms and conditions outlined herein ("Terms and Conditions"), shall govern the SCHOLARSHIP PROGRAM at "UPES" (erstwhile University of Petroleum and Energy Studies).

By participating in the scholarship program, the student concerned (User) agrees as follows: -

  • The student should not be a Fee Defaulter at any time during the program.
  • The student should be regular in attending his classes and examinations.
  • In the event of discontinuance of the scholarship for any reason whatsoever, the scholarship shall not be renewed.
  • UPES reserves the right to change, modify or withdraw the scholarship or its Terms & Conditions, without any prior notice
  • Special fee benefits under corporate MOU and academic scholarships or any other similar scheme, can’t be combined.
 

Scholarship Benefits

  • The scholarship will be offered for the full course duration on the full course fee, subject to fulfilling the renewal criteria.
  • Scholarship amount will be transferred/adjusted in the course fee semester-wise based on the renewal criteria.
  • Scholarship will be given in the form of Fee Concession; Fee Discount; or Fee Waiver.
  • Awarded scholarships can’t be exchanged for cash/cheque or transferred to any other course or academic year etc. The scholarship amount will be adjusted against student fees.
  • UPES reserves the right to withdraw or amend any listed scholarship without prior notification and at any point in time at its sole discretion
  • If scholarship-selected students choose to decline admission to the selected course offer, said students’ scholarships shall become void ab-initio. In case of withdrawal, the scholarship granted shall be withdrawn & refund shall be granted as per the normal fee structure.
  • A student will be eligible for the award of only one type/scheme of Scholarship in a given Academic Year.

Disclaimer

  • Notwithstanding anything under this Scholarship scheme, UPES's Management has sole discretion to edit, modify, change, update, continue or abandon above-mentioned Scholarship going Forward at any given point in time, without any prior written intimation. The Vice Chancellor will be the final deciding authority for all scholarship decisions as stated in this specific disclaimer
  • There is no concept of automatic renewal for next semester. The Scholarship Committee shall decide every semester subject to the renewal criteria.
  • Please note that this communication is without prejudice to any rights of UPES and this communication should not be considered as a waiver of any rights of UPES in the applicants' favour.
  •  

LMS User Guide :-

Learning Management System (LMS) is a digital platform designed to manage and deliver educational courses and content. It provides you a centralized space to access resources, submit assignments, and engage in online learning activities. The LMS we use is Blackboard.
Click Here to download the LMS User Guide.

Synopsis Guidelines :-

Click Here to download the Synopsis Guidelines.

Dissertation Guidelines :-

Click Here to download the Dissertation Guidelines.

Click Here to access the student portal

  1. Exam Scheduling and Slot Booking Process:-

    Click Here to download the Standard Operating Procedure for MBA/BBA/MCA/BCA/PG Certification programs Examination process. Exams will be held on CodeTantra platform.

  2. Unfair Means (UFM):-

    Students resorting to Unfair Means in any component of evaluation in the Program will be taken very seriously. Faculty members/Course Coordinators/Invigilators/Proctors would bring such instances of the use of unfair means to the notice of the Examination Committee immediately, so that appropriate disciplinary action can be initiated after examination of evidences provided.
    Any student adopting unfair means including talking or in possession of notes, books, mobile phones, searching for responses online etc. would be conferred zero (“0”) in that examination.
    Such students would not be able to appear in the examination till the next examination cycle.

All UPES Online students are advised to pay their Semester fee by the 15th of June and 15th of December every year, for the July and January Sessions respectively. For April and October Sessions the Semester fees need to be paid by 15th of March and 15th of September respectively. The Fee can be paid via the following three modes:

Online Payment Gateway:

Please pay using the following URL: https://admission.cce.upes.ac.in/Existingstudent/payonline

 

 

FOR NEW ENROLLMENTS

Email:  enrollments.upesonline@upes.ac.in

Ph:  18001031495

FOR ALREADY ENROLLED STUDENTS

Email:  upesonline.helpdesk@ddn.upes.ac.in

Ph:  080-69894029

 

A student doing a program through online education has to register himself/herself for each semester to become eligible to appear for the university examinations. Though the students have the flexibility to choose their pace of Learning and Academic Progression, it is recommended that the students to get re-registered to the subsequent higher semester/module by paying the re-registration fee as per their fee payment plan at the beginning of a session within the prescribed deadlines. Re-registration to the higher semester is mandatory to become eligible to appear for the university examination for existing students.

NOTE: -

The student has to only pay for the total number of semesters/modules of the program he/she has registered for. The University does not charge any extra fee for any additional Semesters/modules allowed to the student within the prescribed norms of the University.

For Example:

Students registered for a MBA Program of 2 years, is allowed a flexibility of 2 more years (4 semesters) to complete their academic requirements towards the completion of their MBA Program. The student however needs to pay for only for the 4 Semesters (2 years) of the prescribed duration of the MBA Program.

Late Fine:

The students not paying the fee later than the last date of payment as mentioned in the Fee Invoice sent, can re-register to the subsequent Semester/module by paying an additional fee of INR 1000/- over and above the prescribed Semester/Module fee.

 

Students who are unable to appear for any examination within thr program tenure may request an extension of *n+2 years to appear for the examination. Please note that 'n' refers to the stipulated tenure of the program.

NOTE:-

The Merit of the Case and the review of the current academic/fee status of the student is considered on case to case basis. However the approval for extension is completely upon the discretion of the Hon'ble Vice Chancellor.

 

Students who do not register for the subsequent semester and fail to submit their semester registration fee for two consecutive semesters will be deregistered from the program.